Setwel Biz Suite

A tax invoice in South Africa isn't just a bill — SARS has exact legal requirements for what must appear on it before a customer can claim input VAT, or before it holds up under audit. Get it wrong and you end up chasing customers to re-issue paperwork.

• Sequential invoice numbering with no gaps, exactly as SARS auditors expect
• VAT automatically split out as its own line (standard-rated, zero-rated or exempt)
• Your business name, address and VAT number pulled in automatically — no retyping
• Customer VAT number included when supplied, so they can claim input VAT
• PDF generated instantly, ready to send by WhatsApp or email

Chasing a customer to retype a quote into an invoice once they've said yes wastes time and risks mistakes. Quote Builder removes the second step entirely.

• Build a professional quote in the same few taps as an invoice
• Send by WhatsApp or email with your logo and business details
• Customer accepts → convert to a TAX Invoice in one click, no retyping
• Set an expiry date so pricing never goes stale
• Full quote history kept against each customer

Email invoices in South Africa often sit unread for days. WhatsApp is opened within minutes — Setwel sends your invoice as a PDF straight into your customer's chat, so payment happens faster.

• One tap sends the invoice PDF directly to the customer's WhatsApp number
• No separate app or WhatsApp Business account setup required
• Works from any device, invoice already attached and captioned
• Ideal for spaza shops, tradespeople and mobile-first customers
• Delivery works over any data connection — even 2G

Some clients — especially corporates and accountants — still expect invoices by email. Setwel handles that without any extra software.

• PDF invoices and quotes emailed directly from the app in one tap
• Your logo, business colours and layout included automatically
• CC yourself or your bookkeeper automatically on every send
• Full send history kept per customer for your records

When a customer disputes what they owe, a statement settles it in seconds — not with a back-and-forth over WhatsApp.

• Full account statement per customer: every invoice, every payment, running balance
• Choose any date range — month, quarter or year-to-date
• Sent as PDF by WhatsApp or email, ready to forward to their accounts department
• Built for retainer clients and accounts with ongoing balances

For retainers, subscriptions and monthly service contracts, retyping the same invoice every month is wasted admin time.

• Set the amount, customer and frequency once — the invoice generates and sends itself
• Weekly, monthly, quarterly or annual schedules supported
• Edit or pause a recurring invoice at any time
• Built for retainers, rent, subscriptions and maintenance contracts

Most SA spaza shops, salons and market stalls lose money not through theft, but through a till that's never actually counted. The float tracker closes that gap:

• Set a daily opening float (e.g. R200 in coins and small notes) before trading starts
• Every cash sale logs automatically against the till, no separate entry needed
• Closing count at day-end compares what's physically in the drawer to what the system expects
• Shortages or overages are flagged immediately — before they become a pattern
• Multiple tills or cashiers supported, each with their own float and reconciliation

South Africa has an estimated 800,000+ active stokvels moving billions of rand a year, and most are still run on a notebook or a WhatsApp group — which makes disputes over "who paid" common. Setwel's Stokvel Manager removes that friction:

• Full member directory with a running contribution history per person
• Automatic default/late-payment alerts sent before the next meeting
• Rotation payout scheduling — the system tells you whose turn is next and when
• Digital member statement sent via WhatsApp so nobody has to "trust the treasurer's notebook"
• Total pool balance always visible to the admin in real time

• Log every supplier invoice against your B-BBEE spend categories
• Track qualifying spend toward Enterprise & Supplier Development targets
• Generate reports formatted for your verification agency
• See your progress toward B-BBEE scorecard points at a glance

• Record deposit, agreed payment terms, and running balance per layby item
• Automatic WhatsApp reminders sent as the collection date approaches
• Auto-cancel and restock rule if a layby lapses past its expiry
• Full layby register, split into active and completed

• Customer-facing invoice text switches per customer, not per account
• All six languages available on every tier, no upgrade required
• Line items, totals and VAT wording translate — numbers stay standard